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What's in your DQ Files?

It's very important [and I can't stress the word IMPORTANT enough] that you have your Driver Qualification files in order.

Even if you're a sole owner/driver you need this file!


  • Persons who drives commercial motor vehicles as specified in 49 CFR Part 391

  • A motor carrier who employs himself/herself as a driver

  • Owner Operators with authority

Every motor carrier must have a qualification file for each regularly employed driver. Download this checklist to help you get started.

Then download this packet that contains most of the forms required.

Then finally add these 3 documents to each driver's folder before you hire them.

These reports will be worth its weight in gold if the driver should end up in an accident. Plaintiff attorneys check for things like this. If you didn't do your due diligence when hiring your drivers, you are setting yourself up for a potential financial disaster.

1. MVR

A Motor Vehicle Record (MVR) is a report of your driving history, as reported from your state Department of Motor Vehicles. Information on this report may include Drivers License information, point history, violations, convictions, and license status on your driving record. Some states include other information, such as Name, Date of Birth, Height, and Weight.

Most states report driving records for the past three years, although some states may report five or more years of history.

Most insurance companies consider the information in MVR reports, along with other factors, when determining insurance eligibility and insurance premiums.

Each year you must keep a current copy of each driver's MVR in the DQ file. This is an annual requirement.


CDLIS was created as a result of the Commercial Motor Vehicle Safety Act of 1986 (CMVSA). CDLIS was intended to serve as a clearinghouse of information related to driver licensing of commercial drivers. The main issue to be addressed, at least at the beginning, was the problem of commercial drivers holding multiple licenses from different states.

The goal of CMVSA was to insure "that each driver, nationwide, have only one driver license and one record through the cooperative exchange of commercial driver information between jurisdictions.”

3. PSP

Federal Motor Carrier Safety Administration’s (FMCSA) Pre-Employment Screening Program (PSP). The program helps carriers make more informed hiring decisions by providing secure, electronic access to a commercial driver’s five-year crash and three-year inspection history from the FMCSA Motor Carrier Management Information System (MCMIS).

PSP records are available for commercial drivers and companies conducting pre-employment screening for the carrier industry.


Download this FMCSA brochure that also states the qualifications and guidelines for motor carriers and their drivers.

Need more information?

We have created an easy online course providing you with all of the driver qualification files information to keep you in compliance with the USDOT.

We provide two options:

  1. DQ Training Course - $40

  2. Entire DOT Course Bundle for $29.99/month [BEST VALUE]

You can either take the single course for $40 or sign up for the entire DOT Course Bundle and implement a training system for you and your employees for only $29.99/month.

Don't wait for an audit or an accident for you to scramble to put together the proper documents for your DQ files. Do your due diligence and be sure you've hired the best drivers according to their background and experience. Keeping good drivers is critical these days!

Penni Royston

Owner of Evilsizor Process Servers LLC

Founder of Miles Of Training